Procedure Scheduler 

Date Posted:  June 14, 2023
Reports to:  Front Office/Scheduling Supervisor
Location: Mercy Hospital (Coon Rapids, MN)
Job Status/Hours:  Full time, 40 hours per week

Position Summary: The procedure scheduler is responsible for coordinating case times for elective, urgent or emergent cardiovascular, peripheral vascular, and electrophysiology procedures in a computerized scheduling system.


  1. Schedules and reschedules office, outpatient and hospital based medical procedures, for patients with appropriate provider and time/location slot, utilizing appropriate scheduling procedures, medical representative assistance and equipment.
  2. Provides accurate, detailed information to patients regarding test preparations, time of patients’ scheduled arrival, and any other directional information needed; takes appropriate action in responding to questions from patients.
  3. Documents procedural information on individual physician calendars in EMR or e-mail system.
  4. Manages order work queue for department.
  5. Able to multi-task and look over multiple schedules and coordinate accordingly with provider, hospital, and patient’s schedule.
  6. Confirms the need for authorization and History and Physicals, then verifies that they are completed.
  7. Maintains all patient confidentiality in accordance with HIPAA and company policy.
  8. This position may also be responsible for other scheduling and front office duties in addition to procedure scheduling.


  1. High school diploma or GED.
  2. Minimum of one year prior experience in procedure and/or surgery scheduling
  3. Knowledge of Excellian (or Epic) is desired.
  4. Must possess strong customer service and computer skills

MHVI offers a full benefit package, including:
– Competitive pay
– Employer HSA contribution
– 401k profit sharing and ongoing contribution – no employee contribution needed
– PTO plus paid holidays
– Medical insurance, including access to free online/at-home care

If you are interested in this position, please email

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.